Not Quite Free Resource: Udemy

I’ve been exploring the world of online learning platforms for professional development and learned a bit about Udemy.

There’s a course coming up that ties nicely with our Strengths work on campus and I wanted to share that it’s only $9 until July 31! Talk about budget friendly pricing!

Check it out: https://www.udemy.com/be-an-agent-for-positive-change-positivity-strategies/?couponCode=BAAFPC9JULYLAUNCH&sslid=MzQ2NTYwMDcwMDQHAA&sseid=MzK0NDYxsDAEAA&jobid=8cc18a52-4c10-4189-a3a7-67140413c056

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Free Resource: Gallup’s Coaching Center

As a few of us are working through the certification curriculum for the Gallup StrengthsFinder this summer, I’ve spent more time exploring the many resources available for professional development around the use of the instrument itself as well as related resources.

Their coaching blog offers some helpful resources around strengths-based perspectives from outside of specific applications in higher education.  Their most current blog post offers great reminders about the use of StrengthsFinder in hiring decisions and the importance of NOT using it as a selection tool.

Read this post and explore other resources here – http://coaching.gallup.com/

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Free Resource: ACPA Video Library

Whether or not you are an ACPA member, you can access their video library!

The latest video is from Gavin Henning, ACPA President, who discusses the external demands for college completion alongside the reality of what it means to complete a college degree. In addition to the latest video, there are three “specialty channels” titled:

  • Racism Channel
  • ACPA 2015 Convention Channel
  • Digital Leadership Channel

Check it out here: http://videos.myacpa.org/gavin-henning-two-sides-of-a-coin

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Tech Tuesdays: Creating Screen Capture Videos

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On behalf of the Student Affairs Technology Committee, we are pleased to be offering professional development on various technology topics every Tuesday this summer, thanks to the Atomic Learning platform that BSU has a license for! Atomic Learning is an online learning platform that you can access at your own convenience.

Consider the amount of written content our offices produce each year to inform, educate, or explain the various programs, services, and processes we all provide. While this content is important to provide the BSU community, one must consider other ways to present this content in more engaging ways, particularly through the use of video. This is critical because, according to a white paper by Cisco (2015), video consumption will account for 2/3 of all internet traffic by 2019. It is no wonder that YouTube is the second largest search engine the world!

One way to create valuable video content for students is to develop “screen capture” videos for online process related information or for tutorials utilizing a presentation. Some examples include Residence Life and Housing’s “Preparing for Room Selection“, BSUlife Integrated Marketing’s “How to Fill Out a Marketing Request Form“,  and New Student and Family Program’s “How To Register for Orientation“.

Today, we want to show you how to create these screen capture videos through the Atomic Learning platform.  In order to access the Atomic Learning platform, please click here to log in FIRST, before clicking below. Once you are logged in, click the following modules:

  • Jing: Under section “B”, the first tutorial video will teach you about Jing and how it may be used to create your screen capture video. This may be used on the PC or MAC. After this tutorial, and after a few more tutorials….  give Jing a try!
  • QuickTime: If you are a MAC user, QuickTime is the easiest way to create a screen capture video. After exploring the Atomic Learning section of QuickTime, check out this other tutorial.

Once you’ve created your screen capture video, you have a few ways of publishing them for folks to use:

  • YouTube: If your department has a YouTube channel, upload the screen capture video file to YouTube and share the link to the video on your website, in emails/email signatures, etc.
  • BSUlife Integrated Marketing: If you would like the Integrated Marketing Team to add an intro, caption it for accessibility, and add it to our BSUlife YouTube channel, simply fill out an Integrated Marketing Form and send us the video file!
  • Cloud Based File Sharing: Upload the video file to DropBox or Google Drive and share the public link with those you need to share the video with.

With screen capture videos, you can now:

  • Put all of your student and staff trainings that involve a powerpoint presentation online for consumption ahead of your official in-person training time! Add in pre and post assessments and you’ve got a different way of delivering this content!
  • Teach people how to navigate your online websites. Show them where things are located that you may have already written/listed out!
  • Make your presentations POP by embedding screen capture videos instead of screen shots images in your powerpoint/prezi/keynote slides to help drive important points home to your audience.

We hope that this tutorial inspires you to create a bunch of screen capture videos to augment department’s written and image based information!

Tech Tuesday’s will return next Tuesday with a tutorial on how to start your department’s blog utilizing the WordPress platform!

How will you use screen capture videos in your BSU Student Affairs work?

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Free Resource: Canva

If you see more celebrations than usual in the Office of Student Involvement and Leadership, it might be because of Canva.  This great design resource has opened many new options for us when it comes to design of basic flyers, social media posts and other graphics! You’ll also notice that a previous Tech Tuesday post suggested it as a resource to design image-focused slides for presentations too.

You can use many elements of Canva for free and can upload your own photos to use in your designs.  There are some elements on the site that cost money, but there are many great things available that don’t cost a thing.

Check out this great design resource and share it with your staff!

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Tech Tuesdays: Collaboration on Files Using Google Drive

Google Drive - HeaderOn behalf of the Student Affairs Technology Committee, we are pleased to be offering professional development on various technology topics every Tuesday this summer, thanks to the Atomic Learning platform that BSU has a license for! Atomic Learning is an online learning platform that you can access at your own convenience.

Here at BSU, we are all accustomed to utilizing Microsoft Office’s Word, Excel and PowerPoint for our document, spreadsheet, and presentation needs. Over the years, the software has evolved, gaining new features, and becoming more mobile friendly. However, over the past eight years, Google has developed its own array of applications focused on these tasks, but with the added benefit of embedded collaboration tools as well. Google Drive is a suite of online applications, including Docs, Sheets, and Slides.

Google Drive has come a long way. Anyone with a Google account—the kind you have for Gmail or any other Google service (e.g. YouTube, Android, etc.) —gets instant access to the tools. Today, we will be sharing tips on document, spreadsheet, and presentation collaboration utilizing the Google Drive suite of apps!

The main difference between using Google Drive and Microsoft Office is that Google Drive allows the creator of the document, spreadsheet, or presentation to collaborate with others by sharing access to the file (by link or by permission) to simultaneously edit. This means that instead of emailing and attaching an important document, spreadsheet, or presentation to multiple people to be edited… the creator of the file sends multiple people to the same file, thus removing the antiquated notion of  multiple “versions” of files. Additionally, Google Drive has built in storage for you to store and share files, similarly to DropBox and other cloud storage solutions.

In order to access the Atomic Learning platform, please click here to log in FIRST, before clicking below. Once you are logged in, click the following modules:

  • Google Drive (Introduction): Learn about Google™ Drive – the cloud computing solution that keeps your files and folders updated and synchronized across the Web, desktop computers, and mobile devices. In this online training series, you’ll learn how to create a new folder, upload a file, create a new doc, sheet, or slide and connect other apps to your Google Drive.
  • Google Docs: Google™ Docs has numerous tools for editing and formatting your documents. In this online training series, we’ll learn to format text, add images, links, and comments. We’ll also explore tools for replacing words, checking spelling, and adding a table of contents.
  • Google Sheets: This online training series covers the very basics of Google™ Docs Spreadsheets. You will learn to create, save, and enter data into spreadsheets as well as be guided in importing and exporting and navigating the interface. Finally, you will learn time-saving keyboard shortcuts.
  • Google Slides: In this online training series, you will learn to create a new presentation and assign a theme using Google™ Presentations. This training covers how to add, organize and delete slides in a presentation and how to insert text boxes, images, and shapes. You will learn to work with animations and transitions, and how to view a presentation.

Some quick ideas for using Google Drive in your everyday BSU work:

  • Need to collaborate on a manual, standard operating procedure, or important memo with another person or multiple people? Do it on Google Docs and share a link to your collaborators to edit!
  • Does your office utilize an Excel spreadsheet to keep a record of expenses for your office? Instead of keeping that excel file on the G drive or on one person’s computer, use Google Sheets instead and share a viewable link to your staff so they can always peek on the updates to the spreadsheet.
  • Working on a new presentation for student or staff training this fall and have co-presenters? Use Google Slides and brainstorm your best ideas on one presentation file then export to Microsoft PowerPoint, Mac Keynote, or Prezi to add transitions and other fun media!

Did we mention you can also add comments and start text or video chats with collaborators? We hope this inspires you to give Google Drive a try with your staff! Please, share your best ideas on how you use Google Drive in the comments below!

Next week, we will be discussing how to create “screen capture videos” utilizing software like “Quicktime” for Mac or “Jing” for the PC enabling you and your staff members to have brief “how to videos” for your online forms, services, etc!

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Tech Tuesdays: Maximizing Your Digital Calendar

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On behalf of the Student Affairs Technology Committee, we are pleased to be offering professional development on various technology topics every Tuesday this summer, thanks to the Atomic Learning platform that BSU has a license for! Atomic Learning is an online learning platform that you can access at your own convenience.

Today’s topic is about maximizing your digital calendar, which means utilizing all the features that the Microsoft Outlook calendar has to offer along with gaining a broader understanding of effective scheduling. Before you broaden your current knowledge on how to use the technology, assess how you currently keep your digital calendar organized. Whether the meetings in your calendar are with other people or with yourself in order to get work done, blocking off chunks of time allow for more opportunities for focused, purposeful time. This means:

  1. Identifying Available Time: How long does it normally take to get things accomplished? How long do your meetings have to be (and do you really have to be there?)
  2. Scheduling Your Essential Actions: This will be different for each of you in your respective roles on campus. If you need help with this, speak with your supervisor so you are on the same page.
  3. Building in Contingency and Discretionary Time: Try to find times each week in your schedule that are for you to handle interruptions and unpredictable events, as well as, to have important time behind a closed door to focused attention to your tasks.

In order to access the Atomic Learning platform, please click here to log in FIRST, before clicking below. Once you are logged in, click the following modules:

  • Microsoft Outlook (Calendar): Learn how to use the Microsoft® Outlook® calendar feature. In this online tutorial (Section G), you will learn the following:

Outlook Tutorial List

Finally, as the campus moves to the Microsoft Office 2013 suite this fall (and eventually to Office 365 in the spring), some of the features will be updated. If you want to download Microsoft Office 2013 on your PC right now, you can do so by visiting this on-campus link. Then, if you wanted to get a head start on the Atomic Learning training modules for Office 2013 or even Office 365, then feel free to do so.

Next week, we will be sharing tips on document, spreadsheet, and presentation collaboration utilizing the Google Drive suite of apps!

What are some of your favorite Microsoft Outlook tips? How do you use your digital calendar to stay on focused and on track?

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